AI Spend Verdict Start the Audit

AI Spend Verdict

a fraction of what a top-tier firm would charge.

Fixed at $50,000.00

The Methodology Sample Deliverables

Your AI budget is leaking and nobody's counting.

The tools were bought by department, and nobody owns the total.

The leak

Bought in pieces. Counted by no one.

Your company buys AI tools department by department, and nobody owns the total.
This engine takes your software inventory — seats, spend, usage — and checks every number against the vendor's own records or published studies.
It flags what's actually being used, what's sitting idle, and what can't be verified.
You get a one-page memo with your top three questions, a full row-level table, and a renewal calendar sorted by dollars at risk.
It's the audit a top-tier firm would charge three hundred thousand for, delivered in days instead of months.

We collect only what the audit requires — seat counts, usage, spend, renewal dates. No employee names, no emails, no credentials. Your data never leaves your control.

Companies buy AI tools one department at a time. Marketing picks its stack. Finance picks its stack. IT picks its stack.

Nobody owns the total. The same tool gets paid for twice, and the unused seats keep renewing.

The waste hides in the seams. One department is up for renewal while another still has the licenses sitting idle.

How it works

Ingest

Your file arrives in an agreed format — CSV, Excel, JSON, or PDF. These typically include names, seat counts, spend, and relevant usage data. Every number comes from your file. Your file is the source of truth.

Benchmark

Every usage figure traces to a primary source — a vendor's own reporting, a published study, something you can click and verify. A vendor's marketing page doesn't count. When no primary source exists, that cell stays unscored, and we tell you exactly what's missing and where to look.

Verdict

Each tool comes back as a keep, shrink, or not scored. Keep means your team is using what you bought. Shrink means the seats outnumber the users — and the excess is costing you real money every month. Not scored means we couldn't verify it against a primary source, and here's what would change that. The report never names a replacement product — that's not our call, it's yours, made with the numbers in front of you.

Before and after

The old way

A top-tier firm assigns a partner, a manager, and a team. Two to three months. A series of reports.

The new way

One conversation. File in. Verdict out.

Who you're talking to

Dan Barry, former CPA

Former Deloitte and PwC auditor turned enterprise software sales leader. Twenty-five years of global experience since. Now based in Tampa, FL, USA.

FAQ

Five questions

What data do you need?

Your software inventory — names, seats, spend, usage — in CSV, Excel, JSON, or PDF.

How long does it take?

One conversation to start. The report follows.

What if my file is messy?

That's expected. Blanks stay blank. Nothing gets padded.

Is this confidential?

Yes. Your file is the source of truth and never leaves the audit.

What happens after the verdict?

You own the numbers. The report never names a replacement — that's your call.

Sample output

The memo

Client name Audit date Total AI spend audited

3 keep. 4 shrink. 2 not scored.

Tool	Active of seats	Position
HubSpot	92 of 100	Keep
Adobe Creative Cloud	15 of 200	Shrink
Canva	40 of 80	Shrink
Mailchimp	No verified usage source	Not scored
NetSuite	48 of 50	Keep
Workday	22 of 120	Shrink
Slack	450 of 470	Keep
Agentforce	No deployment date on file	Not scored
Outreach	18 of 90	Shrink

CFO questions

Adobe Creative Cloud — 15 of 200 seats active. Where did the other 185 go?
Niche forecasting platform — 40 seats, 2 active. Was the business case ever revisited?
Chatbot pilot — 100 licenses, 0 logins since March. Kill it or relaunch it?

Illustrative only. No client data shown.

Department blocks

Where each tool sits

Tool	Active of seats	Position
Marketing
HubSpot	92 of 100	Keep
Adobe Creative Cloud	15 of 200	Shrink
Canva	40 of 80	Shrink
Mailchimp	No verified usage source	Not scored
Microsoft 365 Copilot	180 of 190	Keep
Finance
NetSuite	48 of 50	Keep
Microsoft 365 Copilot	180 of 190	Keep
Workday	22 of 120	Shrink
Bill.com	No verified usage source	Not scored
HR
Workday	22 of 120	Shrink
Ops
ServiceNow	310 of 320	Keep
Slack	450 of 470	Keep
Asana	30 of 200	Shrink
Monday.com	55 of 100	Shrink
IT
Okta	410 of 430	Keep
Jira	190 of 200	Keep
GitHub Copilot	28 of 150	Shrink
Microsoft 365 Copilot	180 of 190	Keep
Sales
Salesforce	400 of 420	Keep
Agentforce	No deployment date on file	Not scored
Gong	64 of 70	Keep
Outreach	18 of 90	Shrink
LinkedIn Sales Navigator	25 of 80	Shrink
Slack	450 of 470	Keep

Across departments

Tool	Departments	Active of seats
Microsoft 365 Copilot	Marketing, Finance, and IT	180 of 190
Slack	Ops and Sales	450 of 470
Workday	HR and Finance	22 of 120

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